SCOPE
This Privacy Policy (“Policy”) describes how WageGuard handles information about you that we obtain through our website at wageguard.io, the WageGuard application at app.wageguard.io, the WageGuard sign-in service at accounts.app.wageguard.io, and any other website or service that links to this Policy (together, the “Platform”). WageGuard is a product of Integral Inc. (“WageGuard,” “we,” “our” or “us”), 9630 SW 160th Ave, Beaverton, OR 97007. The Platform is operated in the United States and is intended for use by businesses and individuals located in the United States.
Depending on the context, “you” means a user of the WageGuard application who has been authorized by a general contractor, project owner or subcontractor that uses WageGuard (each a “Customer”); an individual, such as a worker, whose information appears in payroll records that a Customer uploads to the Platform; or a visitor to our website. This Policy does not govern how our Customers handle the information they collect and maintain about their own workers. If you have questions about a particular employer’s or contractor’s practices, please contact them directly.
By using the Platform or providing information to us, you acknowledge this Policy. If you do not agree with it, please do not use the Platform or provide us with information.
This Policy contains the following sections:
Types of Information Collected
We collect information from you and about you when you use the Platform or choose to share information with us. If you use the Platform as a Customer or on behalf of a Customer, we also collect the information you upload about workers and companies on your projects in order to provide the services you request. The information we collect may include:
- Contact Information. Your name, work email address, telephone number, company and job title.
- Payroll Records and Worker Information. The contents of payroll registers, certified payroll reports and related documents that Customers upload. Depending on what is uploaded, this may include worker names and any identifiers that appear on those records, job classifications, hours worked, pay rates, gross and net wages, deductions, fringe benefits and pay periods.
- Company and Project Information. Information about the contractors and projects involved, such as company names, contractor license or registration numbers where provided, project names and locations, and the relationships between general contractors and subcontractors at each tier.
- Declaration and Signature Information. When a user signs a declaration in the Platform, we record the signer’s name and title, the date and time of signing, the IP address used, and a cryptographic hash that links the declaration to the payroll records it covers.
- Account Information. Your user name, work email address, organization, role and project assignments. Sign-in and multi-factor authentication are handled by Microsoft Entra on our behalf; we do not receive or store your password.
- Information You Submit. Information you send us by email, including through the demo request form on our Contact page. That form does not transmit anything to us through the website: submitting it opens your own email program with a pre-filled message, and nothing is sent unless you choose to send that email.
- Billing Information. For Customers with a subscription, billing contact details and invoicing information.
We also automatically collect some information about how you interact with the Platform:
- Location Information. General location, such as city or region, inferred from your IP address. We do not collect the precise GPS location of your device.
- Device Information. IP address, browser type, operating system and similar technical information.
- Other Online Activity. In the WageGuard application, we log actions such as uploads, edits, approvals and signatures, with the user and time of each. This activity log is part of the audit trail the Platform provides to Customers. On our website, we do not use cookies, analytics or tracking tools; our website host, Netlify, receives the standard technical information needed to deliver each page and may keep it in server logs. See Cookies, Digital Advertising & Analytics below.
How We Collect Information
We collect information in the following ways:
- Directly From You. For example, when you set up an account, upload payroll records, sign a declaration or email us.
- Passively. For example, through the activity logs and server logs described above when you use the Platform.
- From Third Parties. For example, from Customers who invite you to a project or upload payroll records that include your information, and from Microsoft Entra, which confirms your identity when you sign in.
- By Combining Information. For example, we may link records uploaded for different projects to the same organization or user account so that a Customer can see its compliance history in one place.
How We Use Information
We use information in the following ways:
- To Provide, Operate and Improve the Platform. For example, to read uploaded payroll documents, extract and check the information in them, show results to authorized users, generate declarations and maintain each project’s records. We use automated tools, including AI-based document processing services, to read documents and extract data. Users can review and correct extracted values, and those corrections may be used to improve the accuracy of extraction.
- To Communicate With You. For example, to respond to your questions, provide support, and send you notices about your account, this Policy or our Terms of Use.
- For Marketing Purposes. We may send business contacts information about WageGuard’s own products and services. We do not use information to market the products of other companies. See Your Choices below.
- For Safety, Security and Fraud Prevention. For example, to protect the Platform and our Customers, prevent unauthorized access, and preserve the integrity of declarations and the audit trail.
- Legal Compliance. To comply with applicable law and legal process, and to enforce or investigate potential violations of our Terms of Use.
- With Your Consent. For other purposes we describe to you when we collect the information.
How We Share Information
We may share information with the following parties:
- Internally. With Integral Inc. and its affiliates, for the purposes described in this Policy.
- With Parties on Your Project. Sharing records among authorized parties is the purpose of the Platform. Information a subcontractor submits for a project is made available to the general contractor, the project owner and other authorized users on that project, as configured by the Customer.
- With Our Service Providers. With companies that perform services for us, such as cloud hosting and infrastructure, sign-in and identity (Microsoft), AI-based document processing, email delivery, website hosting (Netlify), and software development and support contractors. They may use information only to provide services to us and are required to protect it.
- With Our Customers. Where we process information on behalf of a Customer, we share it with that Customer.
- With Any Successors to All or Part of Our Business. If we are involved in a merger, acquisition, financing, reorganization or sale of assets, information may be transferred as part of that transaction.
- To Comply With the Law or To Protect Ourselves. To respond to a subpoena, court order or other legal process, or where we believe disclosure is needed to protect the rights, property or safety of WageGuard, our Customers or others.
- As Requested or Directed By You. For example, if you ask us to send records to a particular party.
- With Your Consent. Or as otherwise disclosed when the information is collected.
We do not sell personal information, and we do not share it with advertisers or advertising networks. We may use information that has been de-identified or aggregated so that it no longer identifies any individual, Customer or project, for example to understand how the Platform is used and to improve it.
Cookies, Digital Advertising & Analytics
We do not show advertising on the Platform, we do not use interest-based advertising, and we do not use third-party analytics services. The cookies used across the Platform are limited to the following:
| Where | Cookies | Purpose |
|---|---|---|
| wageguard.io our website | None | Our website sets no cookies of any kind. The exposure calculator runs entirely in your browser, and the figures you enter are not sent to us or stored. |
| app.wageguard.io the WageGuard application | One session cookie, set by WageGuard | Strictly necessary. It keeps you signed in while you use the application. It is not used for analytics or advertising, and it does not track you across other websites. |
| accounts.app.wageguard.io sign-in, operated by Microsoft Entra | Microsoft’s sign-in cookies, set by Microsoft | Used by Microsoft to sign you in, maintain your sign-in session and protect your account. These cookies are governed by the Microsoft Privacy Statement. |
Because the application’s session cookie is strictly necessary, the application cannot work without it. Your browser may let you block or delete cookies; deleting them will sign you out.
Your Choices
You can opt out of our marketing emails at any time by using the unsubscribe link in the email or by contacting us. You will still receive messages about your account and the Platform, and responses to your inquiries.
You may ask us to access, correct, delete or provide a copy of personal information we hold about you by contacting us as described below. We may need to verify your identity before acting on your request. Where the information is part of payroll records uploaded by a Customer, we may refer your request to that Customer or work with them to respond.
State Privacy Rights
Depending on where you live, including Oregon, Washington and California, you may have additional rights under state privacy law regarding your personal information. We will honor requests as required by the law that applies to you. To make a request, contact us as described in How to Contact Us. Where we process payroll records on behalf of a Customer, we will assist that Customer in responding to requests as the law requires.
Security
No system connected to the internet is completely secure, and we cannot guarantee that your use of the Platform will be. We use reasonable administrative, technical and physical safeguards to protect information under our control, including encryption in transit, multi-factor authentication, access controls and audit logging. A user account and multi-factor authentication are required to access the application. You are responsible for keeping your sign-in credentials secure.
We keep payroll records, declarations and audit logs for as long as a Customer uses the Platform and afterward as needed to provide our services, preserve the audit trail, comply with legal obligations and resolve disputes. Because wage claims can be brought years after work is performed, these records are often kept for an extended period. Our service providers and contractors may process information in the United States and in other countries, and we require them to protect it.
Third-Party Links
The Platform may link to websites and services that are not governed by this Policy, including Microsoft’s sign-in pages. We do not control the privacy practices of those websites and services, and we encourage you to read their privacy policies.
How to Contact Us
If you have questions, comments or concerns about this Policy or our privacy practices, or wish to update your information, please contact us at info@wageguard.io or by telephone at (971) 507-0770, or write to us at:
WageGuard — Integral Inc.9630 SW 160th Ave
Beaverton, OR 97007
Changes in Policy
We may update this Policy from time to time. We will post the updated Policy on this page with a new effective date, and we will notify you of material changes as required by law, including by notice in the application or by email to application users. Please check this page periodically for updates.